General information for incoming students
The student exchange can be effected only with the University having the ERASMUS CARD valid for a particular academic year, with which the bilateral agreement was signed.
Students qualified for the exchange within ERASMUS+ programme should meet the following formal criteria:
1. be a citizen of the country entitled to participate in ERASMUS+ programme or have an official status of a refugee or the right of permanent residence in the country,
2. be officially registered at the faculty of studies enabling the students to obtain a bachelor’s or master’s degree at the university that signed this agreement,
3. be (at the moment of leaving) a student of at least second year of studies of the first cycle (bachelor’s studies),
4. should know the language of instruction of a selected university at the level that would enable them to participate in classes,
5. a necessary condition to leave is to pass all the courses of the semester preceding the exchange.
The stay of a student at the partner university with the aim to study cannot be shorter than 3 months or the shortest full cycle of education (e.g. trimester or a semester), but cannot exceed 1 academic year. The minimal stay at the partner university covers only the period of studying and does not include a potential language training or any other additional elements.
Each student qualified for the exchange within ERASMUS+ programme signs a written agreement. Each student qualified for the exchange receives the Erasmus Student Card provided by the National Agency.
Each student qualified for the exchange should be given a guarantee that passing a period of studies at a partner university is tantamount to the period of studies at the mother university. Prior to signing the agreement with a student, the mother university should make sure that the programme of the studies prepared for a student at the partner university guarantees that the fundamental principle of student exchange will be respected. Prior to the exchange, for each student coming and leaving within the ERASMUS+ programme an individual program of the studies at the partner university should be agreed in the form of a ‘Learning Agreement’ (LA) signed by three parties: the mother university, the receiving university and a student. All the changes introduced to the ‘Learning agreement’ by any of the parties should be made in writing. The University should make every effort to check that when preparing the Learning Agreement there are no material programme discrepancies in the teaching standards of a particular faculty. If the discrepancies are inevitable, they should be specified before the exchange and the mother university, and a student should decide on a date and way to make up for them.
Usually, together with the documents confirming the admission, the partner university sends the students an information brochure including the information on possible accommodation.
Before leaving, a student should check where to go when arriving at the partner university. They should know the name and telephone number of a contact person at the foreign university.
Students should be informed if they need to obtain, at the end of their stay at the partner university, a written statement of their stay at the university together with the list of attended classes and obtained results in the form of a Transcript of Records (TR).
If all the conditions agreed in writing are met by a student, the period of studying (courses, passes and exams) are credited and considered as equal to the relevant period of studying (courses, passes and exams) at the mother university. A decision about the fulfilment of the agreed conditions by a student is taken by the mother university after the consultation with a receiving university. In case of any discrepancies, the decision about the scope of passes is taken by the mother university. The university may also decide if the failure to meet the specified conditions by a student should result in return of the part or total value of the received grant. The student will not be required to return the grant in case of circumstances beyond the student’s control, defined as ‚force majeur’. In such a case a written consent from the National Agency should be obtained.
The receiving university cannot demand any tuition fees from a student (tuition fee, entry fee, exam fees, laboratory use fee, library fee etc). The university is allowed to charge petty fees (membership in student organizations, using a photocopy machine etc.) on the same conditions that apply to the local students.
Payment of all the state scholarships (social, scientific and other) that a student became entitled to receive before leaving the country, should be continued during the student’s stay at the partner university. A student should have the right to apply for the payment of the above benefits after the return to the mother university and the grades received at the partner university, calculated according to the scale of grades applicable in the country, should constitute the basis to apply for a scientific scholarship.
Upon return from the partner university, a student should fill in a questionnaire according to the specimen provided by the mother university.